Transfer Agent & Registrar Services



At Capital Transfer Agency Inc., we take care to provide our customers high quality services personalized for their unique needs. Our staff members are professional, courteous and efficient.


Stock Transfer


  • New securities issuance, control and compliance 
  • Validation and ownership transfer of securities 
  • Maintenance and shareholder record updates 
  • Stock splits and stock dividends 
  • Securities safekeeping 
  • Dividend disbursements (preparing shareholder lists on the record date with relevant information, calculating stock dividends, ordering and printing certificates, mailing certificates and replacing lost certificates) 

Cusip Services

Request New CUSIP Number

CUSIP Issuance
   (U.S. Or Int'l Incorprated)

CUSIP Issuance

   (CAD Incorporated)

Reports

We offer the following Reports for our Clients        

Auditor's Confirmation        

Detailed Journal        

Transaction Updates        

Certified Shareholders List        

Participants List (CDS)        

Update of New Shareholders        

CNSX Listing Statement        

CNSX Letter of Confirmation        

Transfer Agent Verification Form        

Formal Confirmation of I&O        

Capital Control Report        

CDS Participants Report        

Certificate Verification        

Escrow/Pooling Agreements

Escrow Agent

 

  • We act as a third party under escrow and pooling agreements which govern important assets, such as security certificates.

Mailing Services


  • Shareholder letter mailing 
  • Annual & special meeting notices 
  • Annual reports and any other significant shareholder information 
  • Quarterly financial statement mailings 
  • Management discussion analysis report

Administration of Initial Public Offerings and New Issues

 

  • Subscription & Escrow Agent  receiving funds in trust
  • issue security certificates from treasury to the subscribers
  • Attending Closings


Warrants/Special Warrants & Rights

  • working closely with the Issuer and its legal counsel to ensure that all aspects of the trust indenture can be clearly administered for the benefit of the Issuer and warrantholder/rights holder
  • process ensures that when funds are received, securities are issued and funds are disbursed to the company in a timely manner


Shareholder Communications

We administer your requirements to communicate with both registered and non-registered shareholders and can provide you with the ability to complete National Instrument 54-101 requirements. Our full range of services in this area includes: 


arranging the printing of proxy material; 

co-ordinating broker search and distribution

   of shareholder materials; 

addressing and mailing proxy forms; 

providing scrutineers for shareholders'

   meetings; 

handling mailing process through each

   stage; 

receiving, verifying, and tabulating proxies

   returned physically; 

providing updates on the voting results; 

attending meetings to verify attendance

   and report on votes cast; 

and final meeting reports on

   attendance and voting.